Enlightening Science
European XFEL is an international non-profit company located in the Hamburg area in Germany.
It operates a 3.4 km-long X-ray laser, which produces X-rays of unique quality for studies in
physics, chemistry, the life sciences, materials research and other disciplines. The diverse
scientific facilities at European XFEL enable scientists from across the globe to carry out a wide
range of experimental techniques.
For our Technical Services group we are looking for an
Working Student – Administrative Support & Assistance (f/m/d) 20hours
The Position
- One of your tasks will be to actively support and mentor our apprentices assisting them with their daily tasks and fostering their professional and personal development. (The task supervising our apprentices may be cancelled if other solutions arise)
- handling correspondence with staff and externals in English and German
- managing keys, access cards and transponders
- maintaining inventory and document assets
- organizing work and clean-room clothing
- ordering and organizing various types of consumables (for cleanroom, labs, offices, staff bikes, etc.)
- managing the company vehicles (cars, transporter + bikes)
- organization of meetings
- maintaining documentation in ALFRESCO and lists in other places
- Your working days are Tuesday, Wednesday, Thursday - start of work from approx. 07:30 - 08:30
Requirements
- Fluent in spoken and written English and German
- Currently Enrolled Student – Must be a student pursuing studies in psychology, special education, social work,
- human resources, business administration, or a related field
- You are still studying for at least 2 years
- Ability to provide clear instructions, use positive reinforcement, and adapt communication styles based on the apprentices needs
- Patience and Empathy – Must be patient, understanding, and supportive in helping the trainee navigate workplace tasks and social expectations
- Organizational Skills – Capable of assisting the trainee with task management, time management, and office procedures
- Basic Office Skills – Familiarity with office software (e.g., Microsoft Office, Excel) and general workplace etiquette
- Confidentiality and Professionalism – Respect for privacy and adherence to workplace confidentiality policies
Reference Number
X-386
Duration
This appointment is limited to 2 years.
Our offer
Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.Salary and benefits are similar to those of public service organizations in Germany, this includes for example:
- family friendly working environment (e.g. additional childcare days)
- flexible working times and option for work from home depending on tasks
- 30 days of vacation, 24th and 31st of December are free as a courtesy of the employer
- extensive relocation benefits
- generous company pension scheme (6,45% of monthly salary)
- monthly social events and subsidized company restaurant
- partially financed job-tickets for public transportation
- extensive training opportunities incl. subsidized English and German language classes
- Easy and free access to a mental health platform to support your wellbeing
Application
Please provide your CV and a motivation letter in English as well as any reference letters.
The European XFEL GmbH is an equal opportunity and affirmative action employer and we
promote and support diverse and heterogenous teams. Applicants with disabilities will be given
preference over other equally qualified applicants. 
Application Deadline:
30/04/2025 